Request for Illumination of Town Buildings or Flag Raisings

Please note:  Any fields that contain an asterick "*" must be completed or the form will not submit.  If you have any difficulties completing the form, contact chebert@tecumseh.ca or phone at 519-735-2184.

Eligibility

Charitable or non-profit organizations with a physical presence in Tecumseh in support of a particular event, celebration of achievement, multi-cultural or civic events or public awareness campaigns in keeping with the Towns policies and by-laws.

Requests must be received by the Town Clerk’s office 2 weeks before the date of the event requested and include the following:

• Name of organization
• Date submitted
• Nature of organization (i.e. charitable or not-for-profit)
• Description of associate event
• Start date of event and end date
• Colour details (for Illumination) – attachment of event flyer (if applicable)
• Image of applicable flag, if flag raising requested - Approved flags are to be delivered to Town Hall 5 days prior to the commencement date and will be flown on the flag pole in front of Town Hall, closest to the road
• Contact information/address/phone number(s)/email address.

Organizations must have undertakings or philosophies that are in keeping with Town of Tecumseh policies or by-laws, and do not espouse hatred, violence or racism.

Town Hall shall not be illuminated or raise flags for political, religious or for-profit organizations or purposes.

Frequency/Timing

• No more than once per calendar year, per eligible outside organization, in order to maximize access to all eligible outside organizations.
• For a period of up to one week for illumination or one month for flag raising; noting that conflicts between two or more organizations would be settled as described in the applicable policies noted below, with Town of Tecumseh events taking precedence in all instances.
• Commence and terminate only on those business days and during regular business hours that Town Hall is open given the staff resources required.
• Requests to be made on an annual basis.
• Lighting installations in addition to the Town’s inventory and flags to be provided by the outside organization at their own cost.

 See Flag Policy No. 38 or Illumination Policy No. 111 for more information.

Personal Information contained on this form is collected pursuant to the Freedom of Information and Protection of Privacy Act/Municipal Freedom of Information and Protection of Privacy Act and will be used for the purpose of responding to your request. Questions about this collection should be directed to the Freedom of Information and Privacy Co-ordinator at the institution where the request is made.